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Memo

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Memo
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Sunanda K. Chavan
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Memo - September 2nd, 2010

What is a Memo?

Memo or memorandum is for brief internal correspondence in an organization. Memo is a widely used means of sending information simultaneously to several employees in the same organization.

Memo takes plain, simple and clear language. Top executives depend on memos for quick information and for further action. Memos facilitate effective business transaction and accountability.

The term ‘memo’ (plural: memos) is a short form of ‘memorandum’ (plural: memoranda).

A Memo, like a letter, is a form of correspondence. Unlike letters, though, which are usually sent outside the organization, memos are circulated within the organization. Thus memos are brief written communication of internal correspondence. That is why it is also called inter-office memoranda.

It is an effective means of sending information at once to many employees within the organization.

USEFULNESS OF MEMOS
Memos handle the information up, across and down within the organization. It ensures quick and smooth flow of information in all directions.

Another useful function of Memo is to establish accountability. Since it is a record of facts and decisions, one can refer it in the future whenever one needs it.

Some organizations insist that even small events, requests, telephone conversations on official matters, etc., should be recorded in the form of memos. Thus, it serves as a reminder and maintains a permanent record of discussions, meetings, activities, changes, procedures or policies.

STANDARD MEMORANDUM FORMAT

A memo should contain the following:
(a) to
(b) from
(c) reference
(d) date
(e) subject, whether it is a printed form or not. Subject should immediately precede the main body

The subject line must be a precise, meaningful summary of the memo’s content

Left and right margins should be at least one inch wide

Do not use an opening salutation such as ‘Dear Sir/ Madam’.

Number the items so that they help the reader to identify specific items for response.

If there is only one major point, do not number the major point.

Do not use a closing line such as ‘ Yours sincerely’ or ‘Yours truly’ at the end of the memo.
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Jitendra Mazee
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Re: Memo - February 23rd, 2016

Quote:
Originally Posted by sunandaC View Post
What is a Memo?

Memo or memorandum is for brief internal correspondence in an organization. Memo is a widely used means of sending information simultaneously to several employees in the same organization.

Memo takes plain, simple and clear language. Top executives depend on memos for quick information and for further action. Memos facilitate effective business transaction and accountability.

The term ‘memo’ (plural: memos) is a short form of ‘memorandum’ (plural: memoranda).

A Memo, like a letter, is a form of correspondence. Unlike letters, though, which are usually sent outside the organization, memos are circulated within the organization. Thus memos are brief written communication of internal correspondence. That is why it is also called inter-office memoranda.

It is an effective means of sending information at once to many employees within the organization.

USEFULNESS OF MEMOS
Memos handle the information up, across and down within the organization. It ensures quick and smooth flow of information in all directions.

Another useful function of Memo is to establish accountability. Since it is a record of facts and decisions, one can refer it in the future whenever one needs it.

Some organizations insist that even small events, requests, telephone conversations on official matters, etc., should be recorded in the form of memos. Thus, it serves as a reminder and maintains a permanent record of discussions, meetings, activities, changes, procedures or policies.

STANDARD MEMORANDUM FORMAT

A memo should contain the following:
(a) to
(b) from
(c) reference
(d) date
(e) subject, whether it is a printed form or not. Subject should immediately precede the main body

The subject line must be a precise, meaningful summary of the memo’s content

Left and right margins should be at least one inch wide

Do not use an opening salutation such as ‘Dear Sir/ Madam’.

Number the items so that they help the reader to identify specific items for response.

If there is only one major point, do not number the major point.

Do not use a closing line such as ‘ Yours sincerely’ or ‘Yours truly’ at the end of the memo.
Hey sunanda, thanks for sharing such a nice information on the memos. Well, i think a memorandum can have only a particular range of formats, it could possibly have a format particular to an office or organization. I am also uploading a document where you would get more detailed information on memos.
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