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Project on Ratio Analysis 
Project on Ratio Analysis 
January 31st, 2009
RATIO ANALYSIS Meaning of Ratio: A ratio is simple arithmetical expression of the relationship of one number to another. It may be defined as the indicated quotient of two mathematical expressions. According to Accountant’s Handbook by Wixon, Kell and Bedford, “a ratio is an expression of the quantitative relationship between two numbers”. Ratio Analysis: Ratio analysis is the process of determining and presenting the relationship of items and group of items in the statements. According to Batty J. Management Accounting “Ratio can assist management in its basic functions of forecasting, planning coordination, control and communication”. It is helpful to know about the liquidity, solvency, capital structure and profitability of an organization. It is helpful tool to aid in applying judgement, otherwise complex situations. Ratio analysis can represent following three methods. Ratio may be expressed in the following three ways : 1. Pure Ratio or Simple Ratio : It is expressed by the simple division of one number by another. For example , if the current assets of a business are Rs. 200000 and its current liabilities are Rs. 100000, the ratio of ‘Current assets to current liabilities’ will be 2:1. 2. ‘Rate’ or ‘So Many Times : In this type , it is calculated how many times a figure is, in comparison to another figure. For example , if a firm’s credit sales during the year are Rs. 200000 and its debtors at the end of the year are Rs. 40000 , its Debtors Turnover Ratio is 200000/40000 = 5 times. It shows that the credit sales are 5 times in comparison to debtors. 3. Percentage : In this type, the relation between two figures is expressed in hundredth. For example, if a firm’s capital is Rs.1000000 and its profit is Rs.200000 the ratio of profit capital, in term of percentage, is 200000/1000000*100 = 20% ADVANTAGE OF RATIO ANALYSIS 1. Helpful in analysis of Financial Statements. 2. Helpful in comparative Study. 3. Helpful in locating the weak spots of the business. 4. Helpful in Forecasting. 5. Estimate about the trend of the business. 6. Fixation of ideal Standards. 7. Effective Control. 8. Study of Financial Soundness. LIMITATIONS OF RATIO ANALYSIS 1. Comparison not possible if different firms adopt different accounting policies. 2. Ratio analysis becomes less effective due to price level changes. 3. Ratio may be misleading in the absence of absolute data. 4. Limited use of a single data. 5. Lack of proper standards. 6. False accounting data gives false ratio. 7. Ratios alone are not adequate for proper conclusions. 8. Effect of personal ability and bias of the analyst. CLASSIFICATION OF RATIO Ratio may be classified into the four categories as follows: A. Liquidity Ratio a. Current Ratio b. Quick Ratio or Acid Test Ratio B. Leverage or Capital Structure Ratio a. Debt Equity Ratio b. Debt to Total Fund Ratio c. Proprietary Ratio d. Fixed Assets to Proprietor’s Fund Ratio e. Capital Gearing Ratio f. Interest Coverage Ratio C. Activity Ratio or Turnover Ratio a. Stock Turnover Ratio b. Debtors or Receivables Turnover Ratio c. Average Collection Period d. Creditors or Payables Turnover Ratio e. Average Payment Period f. Fixed Assets Turnover Ratio g. Working Capital Turnover Ratio D. Profitability Ratio or Income Ratio (A) Profitability Ratio based on Sales : a. Gross Profit Ratio b. Net Profit Ratio c. Operating Ratio d. Expenses Ratio (B) Profitability Ratio Based on Investment : I. Return on Capital Employed II. Return on Shareholder’s Funds : a. Return on Total Shareholder’s Funds b. Return on Equity Shareholder’s Funds c. Earning Per Share d. Dividend Per Share e. Dividend Payout Ratio f. Earning and Dividend Yield g. Price Earning Ratio LIQUIDITY RATIO (A) Liquidity Ratio: It refers to the ability of the firm to meet its current liabilities. The liquidity ratio, therefore, are also called ‘Shortterm Solvency Ratio’. These ratio are used to assess the shortterm financial position of the concern. They indicate the firm’s ability to meet its current obligation out of current resources. In the words of Saloman J. Flink, “Liquidity is the ability of the firms to meet its current obligations as they fall due”. Liquidity ratio include two ratio : a. Current Ratio b. Quick Ratio or Acid Test Ratio a. Current Ratio: This ratio explains the relationship between current assets and current liabilities of a business. Formula: Current Ratio = Current Assets/ Current Liabilities Current Assets:‘Current assets’ includes those assets which can be converted into cash with in a year’s time. Current Assets = Cash in Hand + Cash at Bank + B/R + Short Term Investment + Debtors(Debtors – Provision) + Stock(Stock of Finished Goods + Stock of Raw Material + Work in Progress) + Prepaid Expenses. Current Liabilities : ‘Current liabilities’ include those liabilities which are repayable in a year’s time. Current Liabilities = Bank Overdraft + B/P + Creditors + Provision for Taxation + Proposed Dividend + Unclaimed Dividends + Outstanding Expenses + Loans Payable with in a Year. Significance : According to accounting principles, a current ratio of 2:1 is supposed to be an ideal ratio. It means that current assets of a business should, at least , be twice of its current liabilities. The higher ratio indicates the better liquidity position, the firm will be able to pay its current liabilities more easily. If the ratio is less than 2:1, it indicate lack of liquidity and shortage of working capital. The biggest drawback of the current ratio is that it is susceptible to “window dressing”. This ratio can be improved by an equal decrease in both current assets and current liabilities. b. Quick Ratio: Quick ratio indicates whether the firm is in a position to pay its current liabilities with in a month or immediately. Formula: Quick Ratio = Liquid Assets/ Current Liabilities ‘Liquid Assets’ means those assets, which will yield cash very shortly. Liquid Assets = Current Assets – Stock – Prepaid Expenses Significance : An ideal quick ratio is said to be 1:1. If it is more, it is considered to be better. This ratio is a better test of shortterm financial position of the company. LEVERAGE OR CAPITAL STRUCTURE RATIO (B) Leverage or Capital Structure Ratio : This ratio disclose the firm’s ability to meet the interest costs regularly and Long term indebtedness at maturity. These ratio include the following ratios : a. Debt Equity Ratio: This ratio can be expressed in two ways: First Approach : According to this approach, this ratio expresses the relationship between long term debts and shareholder’s fund. Formula: Debt Equity Ratio=Long term Loans/Shareholder’s Funds or Net Worth Long Term Loans: These refer to long term liabilities which mature after one year. These include Debentures, Mortgage Loan, Bank Loan, Loan from Financial institutions and Public Deposits etc. Shareholder’s Funds : These include Equity Share Capital, Preference Share Capital, Share Premium, General Reserve, Capital Reserve, Other Reserve and Credit Balance of Profit & Loss Account. Second Approach : According to this approach the ratio is calculated as follows: Formula: Debt Equity Ratio=External Equities/internal Equities Debt equity ratio is calculated for using second approach. Significance : This Ratio is calculated to assess the ability of the firm to meet its long term liabilities. Generally, debt equity ratio of is considered safe. If the debt equity ratio is more than that, it shows a rather risky financial position from the longterm point of view, as it indicates that more and more funds invested in the business are provided by longterm lenders. The lower this ratio, the better it is for longterm lenders because they are more secure in that case. Lower than 2:1 debt equity ratio provides sufficient protection to longterm lenders. b. Debt to Total Funds Ratio : This Ratio is a variation of the debt equity ratio and gives the same indication as the debt equity ratio. In the ratio, debt is expressed in relation to total funds, i.e., both equity and debt. Formula: Debt to Total Funds Ratio = Longterm Loans/Shareholder’s funds + Longterm Loans Significance : Generally, debt to total funds ratio of 0.67:1 (or 67%) is considered satisfactory. In other words, the proportion of long term loans should not be more than 67% of total funds. A higher ratio indicates a burden of payment of large amount of interest charges periodically and the repayment of large amount of loans at maturity. Payment of interest may become difficult if profit is reduced. Hence, good concerns keep the debt to total funds ratio below 67%. The lower ratio is better from the longterm solvency point of view. c. Proprietary Ratio: This ratio indicates the proportion of total funds provide by owners or shareholders. Formula: Proprietary Ratio = Shareholder’s Funds/Shareholder’s Funds + Long term loans Significance : This ratio should be 33% or more than that. In other words, the proportion of shareholders funds to total funds should be 33% or more. A higher proprietary ratio is generally treated an indicator of sound financial position from longterm point of view, because it means that the firm is less dependent on external sources of finance. If the ratio is low it indicates that longterm loans are less secured and they face the risk of losing their money. d. Fixed Assets to Proprietor’s Fund Ratio : This ratio is also know as fixed assets to net worth ratio. Formula: Fixed Asset to Proprietor’s Fund Ratio = Fixed Assets/Proprietor’s Funds (i.e., Net Worth) Significance : The ratio indicates the extent to which proprietor’s (Shareholder’s) funds are sunk into fixed assets. Normally , the purchase of fixed assets should be financed by proprietor’s funds. If this ratio is less than 100%, it would mean that proprietor’s fund are more than fixed assets and a part of working capital is provided by the proprietors. This will indicate the longterm financial soundness of business. e. Capital Gearing Ratio: This ratio establishes a relationship between equity capital (including all reserves and undistributed profits) and fixed cost bearing capital. Formula: Capital Gearing Ratio = Equity Share Capital+ Reserves + P&L Balance/ Fixed cost Bearing Capital Whereas, Fixed Cost Bearing Capital = Preference Share Capital + Debentures + Long Term Loan Significance: If the amount of fixed cost bearing capital is more than the equity share capital including reserves an undistributed profits), it will be called high capital gearing and if it is less, it will be called low capital gearing. The high gearing will be beneficial to equity shareholders when the rate of interest/dividend payable on fixed cost bearing capital is lower than the rate of return on investment in business. Thus, the main objective of using fixed cost bearing capital is to maximize the profits available to equity shareholders. f. Interest Coverage Ratio: This ratio is also termed as ‘Debt Service Ratio’. This ratio is calculated as follows: Formula: Interest Coverage Ratio = Net Profit before charging interest and tax / Fixed Interest Charges Significance : This ratio indicates how many times the interest charges are covered by the profits available to pay interest charges. This ratio measures the margin of safety for longterm lenders. This higher the ratio, more secure the lenders is in respect of payment of interest regularly. If profit just equals interest, it is an unsafe position for the lender as well as for the company also , as nothing will be left for shareholders. An interest coverage ratio of 6 or 7 times is considered appropriate. ACTIVITY RATIO OR TURNOVER RATIO (C) Activity Ratio or Turnover Ratio : These ratio are calculated on the bases of ‘cost of sales’ or sales, therefore, these ratio are also called as ‘Turnover Ratio’. Turnover indicates the speed or number of times the capital employed has been rotated in the process of doing business. Higher turnover ratio indicates the better use of capital or resources and in turn lead to higher profitability. It includes the following : a. Stock Turnover Ratio: This ratio indicates the relationship between the cost of goods during the year and average stock kept during that year. Formula: Stock Turnover Ratio = Cost of Goods Sold / Average Stock Here, Cost of goods sold = Net Sales – Gross Profit Average Stock = Opening Stock + Closing Stock/2 Significance: This ratio indicates whether stock has been used or not. It shows the speed with which the stock is rotated into sales or the number of times the stock is turned into sales during the year. The higher the ratio, the better it is, since it indicates that stock is selling quickly. In a business where stock turnover ratio is high, goods can be sold at a low margin of profit and even than the profitability may be quit high. b. Debtors Turnover Ratio : This ratio indicates the relationship between credit sales and average debtors during the year : Formula: Debtor Turnover Ratio = Net Credit Sales / Average Debtors + Average B/R While calculating this ratio, provision for bad and doubtful debts is not deducted from the debtors, so that it may not give a false impression that debtors are collected quickly. Significance : This ratio indicates the speed with which the amount is collected from debtors. The higher the ratio, the better it is, since it indicates that amount from debtors is being collected more quickly. The more quickly the debtors pay, the less the risk from bad debts, and so the lower the expenses of collection and increase in the liquidity of the firm. By comparing the debtors turnover ratio of the current year with the previous year, it may be assessed whether the sales policy of the management is efficient or not. c. Average Collection Period : This ratio indicates the time with in which the amount is collected from debtors and bills receivables. Formula: Average Collection Period = Debtors + Bills Receivable / Credit Sales per day Here, Credit Sales per day = Net Credit Sales of the year / 365 Second Formula : Average Collection Period = Average Debtors *365 / Net Credit Sales Average collection period can also be calculated on the bases of ‘Debtors Turnover Ratio’. The formula will be: Average Collection Period = 12 months or 365 days / Debtors Turnover Ratio Significance : This ratio shows the time in which the customers are paying for credit sales. A higher debt collection period is thus, an indicates of the inefficiency and negligency on the part of management. On the other hand, if there is decrease in debt collection period, it indicates prompt payment by debtors which reduces the chance of bad debts. d. Creditors Turnover Ratio : This ratio indicates the relationship between credit purchases and average creditors during the year . Formula: Creditors Turnover Ratio = Net credit Purchases / Average Creditors + Average B/P Note : If the amount of credit purchase is not given in the question, the ratio may be calculated on the bases of total purchase. Significance : This ratio indicates the speed with which the amount is being paid to creditors. The higher the ratio, the better it is, since it will indicate that the creditors are being paid more quickly which increases the credit worthiness of the firm. d. Average Payment Period : This ratio indicates the period which is normally taken by the firm to make payment to its creditors. Formula: Average Payment Period = Creditors + B/P/ Credit Purchase per day This ratio may also be calculated as follows : Average Payment Period = 12 months or 365 days / Creditors Turnover Ratio Significance : The lower the ratio, the better it is, because a shorter payment period implies that the creditors are being paid rapidly. d. Fixed Assets Turnover Ratio : This ratio reveals how efficiently the fixed assets are being utilized. Formula: Fixed Assets Turnover Ratio = Cost of Goods Sold/ Net Fixed Assets Here, Net Fixed Assets = Fixed Assets – Depreciation Significance: This ratio is particular importance in manufacturing concerns where the investment in fixed asset is quit high. Compared with the previous year, if there is increase in this ratio, it will indicate that there is better utilization of fixed assets. If there is a fall in this ratio, it will show that fixed assets have not been used as efficiently, as they had been used in the previous year. e. Working Capital Turnover Ratio : This ratio reveals how efficiently working capital has been utilized in making sales. Formula : Working Capital Turnover Ratio = Cost of Goods Sold / Working Capital Here, Cost of Goods Sold = Opening Stock + Purchases + Carriage + Wages + Other Direct Expenses  Closing Stock Working Capital = Current Assets – Current Liabilities Significance : This ratio is of particular importance in nonmanufacturing concerns where current assets play a major role in generating sales. It shows the number of times working capital has been rotated in producing sales. A high working capital turnover ratio shows efficient use of working capital and quick turnover of current assets like stock and debtors. A low working capital turnover ratio indicates underutilisation of working capital. Profitability Ratios or Income Ratios (D) Profitability Ratios or Income Ratios: The main object of every business concern is to earn profits. A business must be able to earn adequate profits in relation to the risk and capital invested in it. The efficiency and the success of a business can be measured with the help of profitability ratio. Profitability ratios are calculated to provide answers to the following questions: i. Is the firm earning adequate profits? ii. What is the rate of gross profit and net profit on sales? iii. What is the rate of return on capital employed in the firm? iv. What is the rate of return on proprietor’s (shareholder’s) funds? v. What is the earning per share? Profitability ratio can be determined on the basis of either sales or investment into business. (A) Profitability Ratio Based on Sales : a) Gross Profit Ratio : This ratio shows the relationship between gross profit and sales. Formula : Gross Profit Ratio = Gross Profit / Net Sales *100 Here, Net Sales = Sales – Sales Return Significance: This ratio measures the margin of profit available on sales. The higher the gross profit ratio, the better it is. No ideal standard is fixed for this ratio, but the gross profit ratio should be adequate enough not only to cover the operating expenses but also to provide for deprecation, interest on loans, dividends and creation of reserves. b) Net Profit Ratio: This ratio shows the relationship between net profit and sales. It may be calculated by two methods: Formula: Net Profit Ratio = Net Profit / Net sales *100 Operating Net Profit = Operating Net Profit / Net Sales *100 Here, Operating Net Profit = Gross Profit – Operating Expenses such as Office and Administrative Expenses, Selling and Distribution Expenses, Discount, Bad Debts, Interest on shortterm debts etc. Significance : This ratio measures the rate of net profit earned on sales. It helps in determining the overall efficiency of the business operations. An increase in the ratio over the previous year shows improvement in the overall efficiency and profitability of the business. (c) Operating Ratio: This ratio measures the proportion of an enterprise cost of sales and operating expenses in comparison to its sales. Formula: Operating Ratio = Cost of Goods Sold + Operating Expenses/ Net Sales *100 Where, Cost of Goods Sold = Opening Stock + Purchases + Carriage + Wages + Other Direct Expenses  Closing Stock Operating Expenses = Office and Administration Exp. + Selling and Distribution Exp. + Discount + Bad Debts + Interest on Short term loans. ‘Operating Ratio’ and ‘Operating Net Profit Ratio’ are interrelated. Total of both these ratios will be 100. Significance: Operating Ratio is a measurement of the efficiency and profitability of the business enterprise. The ratio indicates the extent of sales that is absorbed by the cost of goods sold and operating expenses. Lower the operating ratio is better, because it will leave higher margin of profit on sales. (d) Expenses Ratio: These ratio indicate the relationship between expenses and sales. Although the operating ratio reveals the ratio of total operating expenses in relation to sales but some of the expenses include in operating ratio may be increasing while some may be decreasing. Hence, specific expenses ratio are computed by dividing each type of expense with the net sales to analyse the causes of variation in each type of expense. The ratio may be calculated as : (a) Material Consumed Ratio = Material Consumed/Net Sales*100 (b) Direct Labour cost Ratio = Direct labour cost / Net sales*100 (c) Factory Expenses Ratio = Factory Expenses / Net Sales *100 (a), (b) and (c) mentioned above will be jointly called cost of goods sold ratio. It may be calculated as: Cost of Goods Sold Ratio = Cost of Goods Sold / Net Sales*100 (d) Office and Administrative Expenses Ratio = Office and Administrative Exp./ Net Sales*100 (e) Selling Expenses Ratio = Selling Expenses / Net Sales *100 (f) Non Operating Expenses Ratio = NonOperating Exp./Net sales*100 Significance: Various expenses ratio when compared with the same ratios of the previous year give a very important indication whether these expenses in relation to sales are increasing, decreasing or remain stationary. If the expenses ratio is lower, the profitability will be greater and if the expenses ratio is higher, the profitability will be lower. (B) Profitability Ratio Based on Investment in the Business: These ratio reflect the true capacity of the resources employed in the enterprise. Sometimes the profitability ratio based on sales are high whereas profitability ratio based on investment are low. Since the capital is employed to earn profit, these ratios are the real measure of the success of the business and managerial efficiency. These ratio may be calculated into two categories: I. Return on Capital Employed II. Return on Shareholder’s funds I. Return on Capital Employed : This ratio reflects the overall profitability of the business. It is calculated by comparing the profit earned and the capital employed to earn it. This ratio is usually in percentage and is also known as ‘Rate of Return’ or ‘Yield on Capital’. Formula: Return on Capital Employed = Profit before interest, tax and dividends/ Capital Employed *100 Where, Capital Employed = Equity Share Capital + Preference Share Capital + All Reserves + P&L Balance +LongTerm Loans Fictitious Assets (Such as Preliminary Expenses OR etc.) – NonOperating Assets like Investment made outside the business. Capital Employed = Fixed Assets + Working Capital Advantages of ‘Return on Capital Employed’: Ø Since profit is the overall objective of a business enterprise, this ratio is a barometer of the overall performance of the enterprise. It measures how efficiently the capital employed in the business is being used. Ø Even the performance of two dissimilar firms may be compared with the help of this ratio. Ø The ratio can be used to judge the borrowing policy of the enterprise. Ø This ratio helps in taking decisions regarding capital investment in new projects. The new projects will be commenced only if the rate of return on capital employed in such projects is expected to be more than the rate of borrowing. Ø This ratio helps in affecting the necessary changes in the financial policies of the firm. Ø Lenders like bankers and financial institution will be determine whether the enterprise is viable for giving credit or extending loans or not. Ø With the help of this ratio, shareholders can also find out whether they will receive regular and higher dividend or not. II. Return on Shareholder’s Funds : Return on Capital Employed Shows the overall profitability of the funds supplied by long term lenders and shareholders taken together. Whereas, Return on shareholders funds measures only the profitability of the funds invested by shareholders. These are several measures to calculate the return on shareholder’s funds: (a) Return on total Shareholder’s Funds : For calculating this ratio ‘Net Profit after Interest and Tax’ is divided by total shareholder’s funds. Formula: Return on Total Shareholder’s Funds = Net Profit after Interest and Tax / Total Shareholder’s Funds Where, Total Shareholder’s Funds = Equity Share Capital + Preference Share Capital + All Reserves + P&L A/c Balance –Fictitious Assets Significance: This ratio reveals how profitably the proprietor’s funds have been utilized by the firm. A comparison of this ratio with that of similar firms will throw light on the relative profitability and strength of the firm. (b) Return on Equity Shareholder’s Funds: Equity Shareholders of a company are more interested in knowing the earning capacity of their funds in the business. As such, this ratio measures the profitability of the funds belonging to the equity shareholder’s. Formula: Return on Equity Shareholder’s Funds = Net Profit (after int., tax & preference dividend) / Equity Shareholder’s Funds *100 RATIO ANALYSIS Where, Equity Shareholder’s Funds = Equity Share Capital + All Reserves + P&L A/c Balance – Fictitious Assets Significance: This ratio measures how efficiently the equity shareholder’s funds are being used in the business. It is a true measure of the efficiency of the management since it shows what the earning capacity of the equity shareholders funds. If the ratio is high, it is better, because in such a case equity shareholders may be given a higher dividend. (c) Earning Per Share (E.P.S.) : This ratio measure the profit available to the equity shareholders on a per share basis. All profit left after payment of tax and preference dividend are available to equity shareholders. Formula: Earning Per Share = Net Profit – Dividend on Preference Shares / No. of Equity Shares Significance: This ratio helpful in the determining of the market price of the equity share of the company. The ratio is also helpful in estimating the capacity of the company to declare dividends on equity shares. (d) Dividend Per Share (D.P.S.): Profits remaining after payment of tax and preference dividend are available to equity shareholders. But of these are not distributed among them as dividend . Out of these profits is retained in the business and the remaining is distributed among equity shareholders as dividend. D.P.S. is the dividend distributed to equity shareholders divided by the number of equity shares. Formula: D.P.S. = Dividend paid to Equity Shareholder’s / No. of Equity Shares *100 (e) Dividend Payout Ratio or D.P. : It measures the relationship between the earning available to equity shareholders and the dividend distributed among them. Formula: D.P. = Dividend paid to Equity Shareholders/ Total Net Profit belonging to Equity Shareholders*100 OR D.P. = D.P.S. / E.P.S. *100 (f) Earning and Dividend Yield : This ratio is closely related to E.P.S. and D.P.S. While the E.P.S. and D.P.S. are calculated on the basis of the book value of shares, this ratio is calculated on the basis of the market value of share (g) Price Earning (P.E.) Ratio: Price earning ratio is the ratio between market price per equity share & earnings per share. The ratio is calculated to make an estimate of appreciation in the value of a share of a company & is widely used by investors to decide whether or not to buy shares in a particular company. Significance : This ratio shows how much is to be invested in the market in this company’s shares to get each rupee of earning on its shares. This ratio is used to measure whether the market price of a share is high or low. Advertisements
 
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