Note on Personal opinions and prejudices of individuals

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Please help me in providing the notes on Personal opinions and prejudices of various individuals act as barriers to effective communications with suitable examples.

Regards
Fazal :hi5:
 

abhishreshthaa

New member
hey friend, heres a detail note on Barriers of Effective Communication
Barriers to effective communication
Barriers can arise at any stage of the communication process. When communication is failing, it is of primary importance to identify where the causes for failure are within the communication process.
Take a few minutes and think about the barriers to effective communication in your organization, division or department. Some of the most common barriers that I hear when working with leaders in organizations are:
Lack of time to communicate effectively
Staff is spread geographically
Don’t have the tools
Language barriers
Ethnic and cultural barriers
Educational differences
Differences in experience of the workforce
In reality, all barriers to effective communication fall into three broad categories. These categories are related to:
External environment, e.g.,
The space in which you are communicating
The communication tools used (handouts, PowerPoint or no tools used)
The method of communication (written, verbal, meetings, one-on-one)
Communication as it relates to your corporate culture
Speaker-related
Language barrier between speaker and listener
Lack of training for the speaker
Lack of understanding of the audience
Educational difference between the speaker and the audience
Internal receiver-related
Language barrier between the listener and the speaker
Lack of experience of the listener
Educational differences between the speaker and the listener
Pre-conceived ideas or opinions of the listener
It is always best to take the time to plan for any communication. The following simple process will help you to overcome these barriers and ensure precise, professional and effective communication in your organization. The communication process is comprised of four basic elements:
Sender
Message
Method and environment
Receiver
The communication process
Sender: The sender must establish credibility by displaying knowledge of the subject, the audience and the context of the delivery. The burden of responsibility lies with the sender to ensure that the message is understood and that expectations for deliverables are clearly defined.
Message: Consider the message being sent. Written, verbal and non-verbal communications are affected by the sender’s tone, method of communication, and what is included or left out of the message. If you choose to send a written message, be sure that it is professional, precise, clear and written in simple language.
Always remember that written communications are open to interpretation.
Proof your written communication for typos, grammar, punctuation and sentence structure to reduce the chances of miscommunication and to ensure that you maintain professional credibility.
Method and environment: Messages are conveyed through channels. These channels are affected by the method and environment with which you choose to communicate. Potential channels include verbal communication, face-to-face, telephone, video conference, written communication, meetings, etc.
It is wise to consider the method of communication prior to communicating your message. For example, an e-mail, letter or memo may not be the best way to communicate critical information. All written communication is one-way communication, meaning that there is little to no opportunity for people to ask questions, express concern or gain clarification in a timely manner.
If the message that you are sending is informational in nature, sending it in written form, such as e-mail, is a very efficient way to communicate quickly with many people based in a wide geographic area.
If, however, the message conveys critical information – such as changes in policies, processes, procedures or organizational changes – the best method of communication is face-to-face. You will have to give some thought as to the right environment for the face-to-face communication – e.g., one-on-one individual communication or communicating the information to a group in a meeting.
Receiver: Messages are delivered to your audience, the receivers of the message. Your audience enters into the communication process with ideas and feelings that influence their understanding of your message and dictates their response.
Often, the receivers have pre-conceived ideas or opinions about the topic of your communication. For example, you may be communicating a new initiative and the audience is already tuning you out because this idea was tried two years ago and it did not work.
As the sender, you must also consider the barriers that may interfere with the receivers’ ability to understand the message. These barriers include language, ethnic cultural beliefs, level of education and/or level of experience, to name a few.
While creating your plan for effective communication, consider not only the communication process outlined above, but also the following four strategies:
Strategy No. 1: Communication methods must meet individual needs
Know your employees as individuals, understand the receiver
Personality traits
Gender
Generation
Ethnicity/culture/language
Education
Utilize resources relevant to employee needs, select the right method. Resources may include:
Meetings (monthly, weekly, daily)
One-on-one meetings with employees (face-to-face, telephone)
Newsletters
Bulletin boards
Voicemails
E-mails
Pagers
Video conferencing
Regularly assess the effectiveness of communication methods
Evaluate the environmental factors and internal receiver factors
Possible distractions
Time
Comfort of the room
Strategy No. 2: Communication must be timely
Avoid premature communication
Communicate change as soon as possible
Determine the appropriate method for the situation
Strategy No. 3: Communication must be inclusive
Ensure that communication flows intra-departmentally and inter-departmentally
Consider the variables of the workforce (refer to Strategy No. 1)

Strategy No. 4: Understand the impact of non-verbal and written communication
Be aware of how non-verbal communication (body language) affects the message
Ensure that written communication sends a concise and professional message
Double-check spelling, grammar and punctuation
Use a readable font
Use humor sparingly or avoid altogether
Because written communication is open to interpretation, we do not recommend the use of humor
If you insist on injecting humor into your written communication, be sure that it is appropriate for all audiences and cannot be misconstrued in any way
Follow this example format to assure that your written communication is clear, precise and actionable:
What is the key point or message?
Why is this important/ how is it relevant to goals?
Action: what you need them to do
Contact: For questions or concerns, provide contact information
also check out for attachments even they can be helpful to you.
 

abhishreshthaa

New member
here are the files have a look...and if still have some queries go for it... we will surely help you out...
 

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bhautik.kawa

New member
Hi

Please help me in providing the notes on Personal opinions and prejudices of various individuals act as barriers to effective communications with suitable examples.

Regards
Fazal :hi5:

Hey Friend,

I found information on Notes on Processes of prejudice. Please check attachment below
 

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