Writing e-mails That Gets Read

Writing e-mails That Gets Read

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E-mail has generally been used as an informal means of communication and most people take the power of email for granted. For most people that is okay, however, while sending job applications to prospective recruiters, your e-mail and content is an expression of yourself. Although head hunters don't always read the entire e-mail application the first time, they do expect the job seeker to take time to include the necessary information in an appropriate way. Writing to an employer also gives you the opportunity to provide them with information about your shortcomings or areas of improvement (if you choose to do so) which your should present accurately, but always emphasise your abilities and what you can contribute to the employer. The following e-mail tips can increase your chances of writing winning e-mail messages when responding to potential employers while applying for a job:

Research the company before applying for a job: Get an understanding of what they do and the type of people they employ.

Make an initial call (or ask someone to call on your behalf!) to find out the best person to write to: Get their e-mail address, depending on how you are going to write.

Always introduce yourself the same way you would in a cover letter. For instance: Dear Mr. /Ms. ABC,

I am …your name….writing in regard to your posting on….naukri.com (company’s name)….for XYZ position in pharmaceutical sector.

In the subject line, make it obvious why you are writing: "Application for XYZ position in your company".

While writing an e-mail, sell yourself, based on what you know about the company: Highlight key skills, qualities, experience and qualifications that you know are going to appeal to the company you are writing to.

Make sure you customise your content according to the recruiter /company to whom you are sending your e-mail.

Keep the letter to no more than one page: Employers are generally very busy and want to know pretty quickly what you are writing about. You can attach your resume as additional information.

Always check for poor grammar and misspellings before sending your e-mail: Wrong spellings and grammatical mistakes show a lack of attention to detail and sends the wrong message about yourself. Most e-mail programs today have built-in spell checkers so there is no excuse!

Never use ALL CAPS (all capital letters) as employers may find it difficult to read your document.

Have someone else proofread your content before you send it. It may be easier to find errors if you take print outs and review your e-mail.

Scan your resume for viruses before you attach it to your e-mail.

Name your document "your name, resume." Employers receive thousands of resumes via e-mail. If you follow-up by asking recruiters if they received your e-mail, they won't have to go through all the attachments called "resumes."

Avoiding spam filters- When sending resumes by e-mail, be careful that your resume doesn’t get caught up in a company’s spam filter. Resumes along with other legitimate e-mail, most commonly are blocked when companies set spam and virus filters too high.

Last but not the least, if you are responding back to confirm status, include the original message in the reply, so that the receiver can put your e-mail into the correct context.

Avneet Sangari


Source::: http://www.naukri.com/ch/ch_detail_article.php?chid=32
 
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